Paying out
Your payment run shouldn’t eat Friday afternoon.
Suppliers, salaries, commissions, refunds, SARS. One run, one approval, and every account checked against the bank before you release it.
| Beneficiary | Branch | Amount | Account |
|---|---|---|---|
| Bosman & Seuns Toerusting | 198765 | 42 180.00 | verified |
| Khanya Logistics CC | 051001 | 8 450.00 | verified |
| Mbeki Fuels (Pty) Ltd | 250655 | 61 900.00 | verified |
| J Botha | 632005 | 3 275.00 | failed |
| Thandeka Office Supplies | 470010 | 1 940.00 | verified |
| SARS — PAYE | 198765 | 28 416.30 | verified |
One account needs a look before you release. Nothing has moved yet.
The way it works now
Open the bank portal. Add the beneficiary — account number typed in from an invoice, which is the most dangerous thirty seconds of your month. Check it twice, because you know that. Release it, or discover you can’t because the second signatory is in a meeting. Then do the next one.
On Tuesday you find out two payments bounced, and somebody phones a supplier to ask for their banking details again. Meanwhile the statement arrives and a person you pay well matches it to invoices by hand. That is the job that actually eats the week.
What changes
The run is one file
Forty payments become one batch with one approval, not forty beneficiaries captured and forty releases. Recurring ones — SARS, the landlord, the utilities — stop being typed at all.
You see the answer first
Every account is checked against the bank and the result sits beside the beneficiary before you release. We don’t block the payment and nobody honest will tell you they do — you decide, with the answer in front of you instead of on Tuesday.
One trail, one place
Everything that leaves the business sits in one record. When your accountant asks in March what that payment in August was, somebody answers in ten seconds rather than going through statements.
Choose what each payment is worth
Four settlement options, per payment. Most businesses pay the premium on everything because their bank made choosing harder than not choosing.
- One-day
- It genuinely does not matter when it lands.
- Same-day
- Salaries on the 25th. A supplier holding your stock.
- RTC
- Someone is in your reception and not leaving.
- PayShap
- A small amount, right now, to a phone number.
And the part nobody puts on a brochure
It comes back into your books reconciled. That isn’t exciting and it doesn’t demo well. It is the four hours a week you stop spending on it.
Worth a conversation?
Fifteen minutes, your last payment run in front of us, and we’ll tell you what we’d change. If the answer is nothing, we’ll say so.
Sent to you by [reseller name] — [contact]